LAWLY offers a robust solution for organisations aiming to step up to the next level in the management of HSEQ -related issues and to develop a clear roadmap to creating a sustainable business. With LAWLY, organisations can identify regulatory, corporate and other stakeholder requirements, keep up with regulatory changes, carry out various risk assessments, compliance assessments and system evaluations, plan corrective actions and follow-up on their timely completion.
Without proper tools to work with, the identification and management of all regulatory and other requirements / obligations is time-consuming, labour intensive and, in some cases, practically impossible. Also, for organisations with operations in several locations, gaining comparable assessment data from multiple sites and seeing the big picture can be challenging.
The tech-enabled service that Ramboll is able to offer clients in response to these challenges adds value on many levels. We are offering not only digital tools but also a wide range of specialist expertise to support not only shop floor operations but also management activities, including external reporting obligations.
digital solutions THAT FulfilL the needs of YOUR ORGANISATION
It is sufficient that you to know what operations you are involved in — the LAWLY team can support you with the rest. LAWLY’s digital solutions include two types of register as part of a regulatory monitoring service, three types of assessment tool, an action management module and a wide range of specialist knowledge made available by Ramboll experts. Everything you need to identify, plan and manage HSEQ in an effective way.
FEATURES AND MODULES
REGULATORY MONITORING MODULE
Requirement Registers are useful for the more detailed everyday management of HSEQ compliance allowing the user to understand the most important requirements laid out in regulations and to continuously monitor performance and evaluate compliance. Requirement Registers allow the user to identify which specific requirements within applicable regulations apply to its operations. The user has the ability to access summaries of the regulations as well as the individual requirements, assess compliance and make notes. The user can search and filter requirements by content package, specific topic area or assigned responsible person.
A regulatory monitoring service is part of Requirement Registers. The Requirement Update Reports allows the user to create a static report on the regulatory changes that have occurred during a selected time period. The system sends out an email notification to subscribers to inform them of the availability of new reports.
The Assessments module allows the user to either carry out a customised assessment in which the user can define a number of assessment parameters and/ or to use a pre-made checklist included in the system for a given type of assessment. Pre-made assessment types that are available to users are:
- Risk Assessments
- Compliance Assessments
- System Evaluations
Risk Assessment checklists allow the user to carry out a hazard identification exercise and provide a risk rating to identified hazards using a risk matrix that can be selected according to preference. The checklist allows for the organisation to identify risks as well as opportunities and set recommended corrective actions with defined priorities accordingly.
Compliance Assessment Checklists provide the user with the opportunity to carry out a compliance audit using a pre-prepared and up-to-date checklist that is designed to capture the key regulatory requirements that the organisation is expected to comply with. The audit event is saved as a stand-alone event and the consequent results are saved only in the audit event in question. The system allows the user to generate an audit report of the event. Using the compliance assessment checklist allows the user to carry out a compliance assessment more efficiently.
System evaluation checklists allow the user to carry out a gap analysis against specific criteria such as, for example, ISO standards. A gap analysis is undertaken when an organisation is in the process of building or reviewing their own or their suppliers or other stakeholder operations against set criteria that results in a rating of those operations.
ACTION MANAGEMENT MODULE
The Action Management module includes the ability to collect all findings and tasks generated in either the Action Management module itself and/or in the other tools described above such as in the Assessments module. Findings collated in the Action Management module are made up of recommended corrective actions from any number of assessments. The tool allows Findings to be further defined as Tasks with assigned responsible persons, deadlines and an approval process for verifying task completion. It is also possible to generate a management review report.
In addition to the key products/features, several default features are available to all users. These include:
Dashboard Landing Page
The Dashboard Landing Page allows users to customize their own view by choosing different types of charts, diagrams, calendar views etc. The data from the dashboard will provide an at-a-glance view of performance.
Technical Helpdesk Service
The Technical Helpdesk Service is accessible from the digital tool by clicking a link that directly sends an email to Ramboll’s central ticket-handling system.
Add-on features include the following tools that can each be opted for separately and used to manage different types of data related to environmental and health and safety management:
- Training Register
- Permit Conditions Register
- Maintenance Schedule
- Chemical Register
- Document Register
- Stakeholder Management
- Internal Requirements
The application supports any organisational model the Client may have, such as simple, single site organisations to complex, global, multi-tier organisations. As a user you will be able to view data and generate reports not only at the level of a specific account but also for a whole branch of the organisation with potentially multiple accounts attached.